TOWN MANAGER’S REPORT
TOWN OF CHILHOWIE COUNCIL MEETING
July 8, 2010
7:00 P.M.
A. Invocation - Jerry Williams
Pledge of Allegiance
Roll Call
B. Approval of the June 10, and June 24, 2010 meeting minutes
C. Citizen Time
D. Consideration of a Resolution of Appreciation to Billy L. Clear for his tenure on Council
E. Reorganization of Town Officials
1. Election of a Vice-Mayor
2. Organizational Appointments:
i. Town Manager
ii. Town Attorney
iii. Clerk-Treasurer
iv. Chief of Police
3. Committee Appointments
F. FOR YOUR CONSIDERATION:
1. Manager’s Report – July 2010
- Highlights, Discussion & Clarification
TOWN MANAGER’S NOTE: Request approval to be included in the Town website www.chilhowie.org
2. Public Works–
- Update on status of Water/Sewer Capital Project
As of June 24, 2010
Contract I-Teaters Trucking- Contractor has installed the following items: 1) 1916’ of 6” PVC Water Line 2) 528’ of 3/4” WL 3) reconnected 13 meters 4) 100’ of 2” encasement 5) 30’ of open Cut 12” encasement (6” WL) 6) 882’ of 4” WL 7) 1 4” valve with tapping sleeve 8) 25’ concrete encasement 9) 1 - 2” Blow off valve
The work completed through last month was 87.39 % of the total contract value with 78.49 % of the contract time.
Contract II-Bailey & Wells, Inc. – Contractor has installed the following items 1) 80’ of 6” waterline 2) 20’ of 12” steel encasement 3) 25 reconnects 4) 400’ of road encasement for ¾” line 5) 1673’ of ¾” service line
The work completed through last month was 82.41 % of the total contract value with 81.32 % of the contract time expired and the work is progressing essentially on time.
Contract III-Hill Construction - Contractor has installed the following items: 1) 398’ of ¾” service line 2) 2-2” air release valves 3) 33 reconnects 4) 40’ of ¾” encasement 5) 4 cut and plug of existing waterlines 6) 2 Fire Hydrant assemblies
The work completed through last month was 100.00 % of the total contract value with 97.75 % of the contract time expired and the work is progressing ahead of schedule.
Contract IV-Mid-Atlantic Storage Systems- Contractor has installed fence and completed site grading. The Water Storage Tank is approved for use by the Virginia Health Department (as of 3-23-10)
Contract V-Boggs Municipal- Pump was re-installed on May 28, and needs to be scheduled for a test run at the towns convenience.
Washington County Service Authority/Town of Chilhowie Mill Creek Water Plant Project
The joint engineering study by WCSA and the Town of Chilhowie authorized by the Council has a continuing Meeting on Tuesday, July 20, 2010 at the WCSA offices.
- Report from Building and Grounds Committee - - No actionable items
- Old High School - No actionable items
- Lomans Store- On hold - No actionable items
- Update on Use of Emergency Sirens- No actionable items
- Update on Street Light Outage – Lights being reported to APCO as they are found
- Update on Street Signs – Signs being replaced as they are being reported.
- Update on Underground Utilities on Main Street. - No actionable items
- Consideration of a request from Chilhowie Baptist Church to close a portion of Aker Avenue-Public Hearing Date to be set.
3. Finance & Personnel
- Adoption of 2010-2011 Appropriations Resolution
- Adopt any and all Virginia State Code changes that became
effective July 1, 2010
- Consideration of Auto Decals – Marion, Saltville and Smyth County have voted to eliminate decals.
4. Wellness & Parks
- Approval of Apple Festival Master Plan and letter to VDOT
TOWN MANAGER’S NOTE: The Master Plan is identical to the plan approved in 2009.
- Wellness Program - No actionable items
- Park Walking Trail- No actionable items
TOWN MANAGER’S NOTE: The Town has been advised that we will receive a $296,000 grant with a $74,000 match to complete the Walking Trail and bridge.
5. Old High School
- Update from OHS committee meeting – OHS Renovation
6. Fire & Police
No actionable items
F. Any Other Council Business
- Update on Gary Finley property, Double D Drive
- Appointment to the Mount Rogers Planning
District Commission
G. Adjournment
